Office Equipment--This Week's Lesson

This week we spoke about Section 2 in our Handbook and how it can be utilized in the office.  We talked about different equipment and the computer and copier machine being the main items.  But there are other office equipment that will keep your office running like a well oiled machine.  Telephones, Internet, shredding services, and so forth.  Also spoke about job skills and interviewing tips.

This Week's Class Topics:

• Job searching and skills.
• Cover letter and resume tips
• Office equipment and how to utilize it in the office.

New Things I Learned This Week:

• Learned that I can send and receive a fax with my smart-phone.  All depends on if the phone can handle it and the software needed to be installed.
• It is okay to bring notes on an interview.  Bring information on what you found on the company in case they ask "What do you know about our company and what we do?". 
• What ever you say in a cover letter and on your resume, back it up.  For example:  Do not say that you have extensive knowledge about Word when you do not know how to set the page margins.  If you are going to say that you have extensive knowledge, back it up with how you can utilize the software in creating documents and creating business letters, annual reports, flyers, and newsletters.
• Learned that when listing your skills on a resume--add a few words on what you can do beside it.  For example:  Word 2010:  Create a business letter with a table, insert table of contents in a document.  Proven communication skills:  Telephone etiquette, proper spelling and grammar when creating documents, always have on hand a dictionary and a thesaurus.  Cannot rely totally on the software to catch every misspelled word or grammar error.

Time Management Tip of the Week:

• Track activities for a week in a daily log.  This will help you get an idea where you spend the most time, i.e. email, telephone, filing; how to manage that time for that area, which is the first step in managing time in the day.

Office Management Tip of the Week:

• Be on time or a little bit early for work.  If you are on time, then you are late--If you are early, then you are on time.